CMS memo dated 5/12/2017

May 15, 2017

Implementation Issues, Long-Term Care Regulatory Changes: Substandard Quality of Care (SQC) and Clarification of Notice before Transfer or Discharge Requirements

CMS memo dated 5/12/2017

Electronic Staffing Submission - PBJ Update 4/21/2017

April 26, 2017

Mandatory staffing data submission through the Payroll-Based Journal began July 1, 2016.
Providers are reminded that they have until the 45th day after the end of each quarter to submit data.
To help providers improve their submissions, the Centers for Medicare & Medicaid Services (CMS) is providing feedback on each facility's data through their monthly Provider Preview reports. The Nursing Home Compare website now reflects whether providers have submitted data by the required deadline. Additionally, providers that have not submitted any data for two consecutive deadlines will have their overall and staffing star ratings suppressed.

Electronic Staffing Submission - PBJ Update 4/21/2017

Brochures from Aging Institute of UPMC Senior Services and the University of Pittsburgh

April 12, 2017

One lists several available events and the other is particular to a program in August entitled Strategies for Searching for an Individual with Dementia.

August Event Details

Additional Events

PCOM announces the Nursing Home Administration (NHA) Review Course

April 6, 2017

  • Tuesday, April 18, 2017 8-4 Pennsylvania Regulations and Administration - Chris Donati, NHA 7 CEUs
  • Wednesday, April 19, 2017 8-4 Federal Regulations Part I - Joseph Townsend, NHA 7 CEUs
  • Thursday, April 20, 2017 8-4 Federal Regulations Part 2 - Joseph Townsend, NHA 7 CEUs

For registration, please go to and click on "VIEW CATALOG"

Each review course is listed and priced individually by date in our catalog. You may sign up for one course individually for $200.00 or you may purchase the full 3 course program for 550.00.

For questions, contact Ilene Warner-Maron, PhD RN NHA at or 215 871-6618

Special Focus Facility program Update

March 5, 2017

Refer to below link for CMS memo dated 3/2/2017 re Special Focus Facility program Updates :

Total SFF slots and candidates for each State: The number of designated slots and candidates for FY 2017 (see Appendix A) will not change from those effective since May 1, 2014.

Initial selection notice: The State Survey Agency (SA) must notify the provider in writing of their SFF selection and conduct a meeting (either onsite or via telephone) with the nursing home's accountable parties, and the Centers for Medicare & Medicaid Services (CMS) Regional Office (RO), if the RO wants to be included.

Graduation from the SFF program: Once an SFF has completed two consecutive standard surveys with no deficiencies cited at a scope and severity of "F" or greater (or "G" or greater for Life Safety Code (LSC) deficiencies), and has had no complaint surveys with deficiencies at "F" or greater (or "G" or greater for Life Safety Code (LSC) deficiencies) in between those two standard surveys, the facility will graduate from the SFF program. However, if the only deficiency preventing graduation is an "F" level deficiency for food safety requirements (42 CFR SS483.60(i) Tag F371), the RO has discretion to allow the facility to graduate from the SFF program. F371 deficiencies at a "G" level or greater will prevent the facility from graduating from the SFF program.

Authority for termination: Consistent with longstanding authority, the CMS ROs may use discretionary termination for SFFs (or any facility) if necessary to protect resident health and safety.

Special Focus Facility program Update

Please see attached a brochure on an opportunity from Quality Insights

February 23, 2017

Cyber Security

February 2, 2017

Recommendations for Providers and Suppliers for Cyber Security: The Centers for Medicare & Medicaid Services (CMS) is reminding providers and suppliers to keep current with best practices regarding mitigation of cyber security attacks. We have outlined resources to assist facilities in their reviews of their cyber security and IT programs.

The link is CMS memo of 1/13/2017

Cyber Security

Discharge Notice Clarification

January 18, 2017

A Discharge Notice Clarification was posted to the Message Board yesterday that included the following message:

" CFR 483.15 (c)(3) Notice before transfer, was included in the updates to the Federal Regulations that were effective November 28, 2016. This requirement related to the notification of transfer or discharge, now includes an additional requirement for the facility to send a copy of the notice to a representative of the Office of the State Long-Term Care Ombudsman.

Additionally, CFR 483.15 (c)(5) Contents of the notice continues to require that the notice contain the name, address (mailing and email) and telephone number of the Office of the State Long-Term Care Ombudsman (this is not new).

In collaboration with the office of the State Long Term Care Ombudsman, the Department of Health will review this requirement to ensure that the discharge notices contain all components outlined in the regulation including the contact information for the local and State ombudsman program, but, the notices are mailed, emailed, or faxed to the State Office, not to the local programs.

Attached is some helpful information put together by the PA Office of the Long-Term Care Ombudsman to assist facilities with compliance with this regulatory requirement."

The attachment is the information by the PA Office of the Long-Term Care Ombudsman titled, "NH Regs-Clarification on Discharge Notices."

Discharge Notice Clarification

Aging Institute

January 17, 2017

The Aging Institute offers various educational programs to health professionals. See attached brochure for additional information.


Aging Institute

Staffing Data Submission Reminder

January 10, 2017

Staffing Data Submission Reminder: As of July 1, 2016, electronic submission of staffing data through the Payroll-Based Journal (PBJ) is mandatory for all Long Term Care Facilities. You have up to 45 days after the end of the quarter to submit data for Federal Fiscal Quarter 1 (October 1, 2016-December 31, 2016.) The final submission file for this quarter is due on February 14, 2017. We encourage facilities to submit early to avoid system delays.

Please note that an updated policy manual and FAQ are now posted on the PBJ website.

For questions related to software or technical requirements, please

For questions related to PBJ policies, please email

PBJ website link:

2017 International Pressure Ulcer Prevalence

January 3, 2017

This is a free prevalence that gives nursing homes the opportunity to assess the prevalence of pressure ulcers in their facility and benchmark against other similar facilities. It is free until January 13.

PADONA is not endorsing the company or the program, but are making this opportunity available to you.

2017 International Pressure Ulcer Prevalence

Influenza Resources for Long Term Care Facilities

December 31, 2016

From the PA DOH Message Board:

Please see attached information titled, "Influenza Outbreaks in Long-Term Care Facilities: Toolkit for Facilities" and a Flu poster provided by the Department of Health, Bureau of Epidemiology.

Influenza Poster

Influenza Tool Kit

SNF-QRP Requirements for FY 18

December 31, 2016

CMS- updated PBJ Manual December 2016

December 31, 2016

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